Flower Show Chairman

Primary Function:

To be in charge of any exhibitions and flower shows in which the Club decides to participate.

Functional Tasks:

  • To plan, organize and supervise a biennial Flower Show
  • To coordinate participation in any other exhibitions and flower shows in which the Club decides to participate.
  • To create a scrapbook for each Flower Show.

Universal Tasks Expected of All Executive Board Members:

  • Meet with the member who previously held your role to better understand the responsibilities of the job, tasks required to fulfil those responsibilities, and a timeline for those tasks. The member previously holding the role should also share insights she has gained from her experience and any suggestions that she has for improving the job done in the future.
  • Obtain records and materials related to your position from your predecessor. Review these and store them for future use.
  • Make sure that any information which needs to be included in the annual Yearbook is finalized and given to the Yearbook Chairman in accordance with her schedule.
  • Critically review current practices to identify opportunities to improve efficiency, clarify communications, and reduce costs.
  • If you would like to make changes to current practices, contact the Club President to determine if Board approval is necessary.
  • Keep receipts for your expenses and stay within the approved budget for your function.
  • Ask the Corresponding Secretary to include any special information needed for the next meeting in her meeting reminder to all members.
  • Prepare a report documenting your tasks and accomplishments for the year. These reports are due in April of each year.
  • Attend Board Meetings arranged by the President.
  • Respond in a timely fashion on all votes required.


March of the year before the biennial Club Flower Show:

  • Identify Flower Show dates and secure venue.

By May of the year before the biennial Club Flower Show:

  • Develop theme, design categories and associated graphics for the upcoming Flower Show.
  • Develop copy for an advertisement to be placed in Garden Glories. (in accordance with publication deadlines)
  • Obtain member sign-up for individual participation in design categories.

July of Flower Show year:

  • Complete Flower Show Schedule and send it to members both electronically and in hard copy.

By August of the Flower Show year:

  • Arrange for a presentation/workshop on flower design principles and guidelines, along with a demonstration.
  • Secure workers for various jobs required for Flower Show execution, including clerks for judging.
  • Secure Flower Show judges.

September of Flower Show year:

  • Maintain regular communication with members reminding them of the Flower Show schedule and their responsibilities.
  • Remind members of judges’ criteria for evaluating design and horticultural specimens.
  • Instruct members on completion of entry tags for Flower Show submissions.

October of Flower Show year:

  • Remind members of their Flower Show responsibilities and the schedule for delivery of submissions.
  • Coordinate coffee and cake for the judges prior to the show.
  • Coordinate a luncheon and/or gifts for the judges.
  • Oversee execution of Flower Show.
  • Create a scrapbook for the Flower Show.
  • Review flower show results at Club meeting following the Show.

Spring 2020