Primary Function:
To be counsel to the President and the Standing Committee Chairmen and ensure that the Bylaws and Standing Rules of the Club are followed..
Functional Tasks:
- To make sure meetings and procedures follow Roberts Rules of Order.
- Advise the President during meetings when a motion or vote is needed.
- Advise the President on issues regarding members or programs as needed.
- Make sure the proper procedure is followed for any changes in the by-laws.
Universal Tasks Expected of All Executive Board Members:
- Meet with the member who previously held your role to better understand the responsibilities of the job, tasks required to fulfil those responsibilities, and a timeline for those tasks. The member previously holding the role should also share insights she has gained from her experience and any suggestions that she has for improving the job done in the future.
- Obtain records and materials related to your position from your predecessor. Review these and store them for future use.
- Make sure that any information which needs to be included in the annual Yearbook is finalized and given to the Yearbook Chairman in accordance with her schedule.
- Critically review current practices to identify opportunities to improve efficiency, clarify communications, and reduce costs.
- If you would like to make changes to current practices, contact the Club President to determine if Board approval is necessary.
- Keep receipts for your expenses and stay within the approved budget for your function.
- Ask the Corresponding Secretary to include any special information needed for the next meeting in her meeting reminder to all members.
- Prepare a report documenting your tasks and accomplishments for the year. These reports are due in April of each year.
- Attend Board Meetings arranged by the President.
- Respond in a timely fashion on all votes required.
Timeline:
Upon acceptance of chairmanship:
- Become familiar with Roberts Rules of Order. Books are available in the library and also on-line.
As needed:
- Advise the President on proper procedure.
- Oversee any revisions needed to the Bylaws, Standing Rules and Standard Practices.
- Research issues when they present themselves.
Spring 2020